TDA/USDA Information

All things TDA & USDA: TEFAP program details

TDA/USDA provides forms, information and update to policies. You can find latest info here:

The Emergency Food Assistance Program (TEFAP)

The Emergency Food Assistance Program (TEFAP) is a Federal program that helps supplement the diets of low-income Americans, including elderly people, by providing them with emergency food and nutrition assistance at no cost. It provides food and administrative funds to States to supplement the diets of these groups.

What's the connection?

Civil Rights Training

As a requirement of TDA/USDA, all volunteers and staff assisting with food and nutrition service programs will need Civil Rights training annually. Signed documentation acknowledging an understanding of the outline policies and procedures are to be kept on file for 2 years for all staff and volunteers that come into direct contact with clients receiving assistance.

What things have changed?

  1. Train the trainer: assign one person to be designated trainer within agency
  2. Register through Agency University and choose Civil Rights training as course
  3. Collect info through course and train all staff/volunteer
  4. Document training with signatures on NTFB Civil Rights training log
  5. Upload completed log as homework assignment

Documents and links below for individual use:


Civil Rights Training Video - English


Civil Rights Training Material - English 

Civil Rights Training Material - Spanish


TDA/USDA Update: policy change Oct. 2017

Texas Department of Agriculture will be updating The Emergency Food Assistance Program handbook Section 4000—managing the Program.  TDA wanted to expand on the section where we had stated that “CEs (Agencies) must not impose a durational residency requirement for TEFAP eligibility”.  TDA will now give CE’s (Agencies) the option to allow sites to serve only those participants that are in the site’s service area (such as neighborhood or zip code).  If the participant lives in a different zip code than the site, the site will refer the participant to a different site in their service area.  Below is the drafted portion of the handbook:


Referral to Other Sites

Each CE (Agency) must maintain a network of sites within its service area[1]. To be fully capable of distribution to all eligible people, the CE’s network will ideally provide a combination of sites — such as those that are able to distribute to all participants, as well as those that are able to distribute to participants only from the area they serve. In other words:  The CE must ensure that all participants can receive TEFAP Food in the CE’s (Agency) service area.

When a site cannot serve an eligible person, the site must refer that person to a different site. If necessary, the site may contact the CE (Agency) for assistance with a referral.Occasionally, a participant will continue to visit the site that referred the participant to a different site. In this case, the CEs (Agency) must contact TDA[1] on a case-by case basis.

USDA/TDA Disclaimer policy
This statement must be included on all on your application, sign-in sheet, pamphlet or flyer in its entirety. The agency must place the statement in English and offer a Spanish version if necessary. This statement states that your agency doesn’t discriminate against client. The agency must include the statement in the following ways:

· Post in English

· The empty lines and extra spaces can be reformatted. The content of the nondiscrimination statement cannot be modified.

· The nondiscrimination statement should be placed in a prominent location on the flyer along with the content of the flyer. If the document must be printed on one page and spacing is an issue, the shortened nondiscrimination can be used. The statement must be in a print size no smaller than the text.

· A nondiscrimination statement is not required to be imprinted on items such as cups, buttons, magnets, and pens that identify the program, when the size or configuration makes it impractical.

· In addition, recognizing that Internet, radio, and television public service announcements are generally short in duration, the nondiscrimination statement does not have to be read in its entirety. Rather, a statement such as “The [program name] is an equal opportunity provider” is sufficient to meet the nondiscrimination requirement.

North Texas Food Bank | 3677 Mapleshade Lane, Plano Texas, 75075 | 214.330.1396  | North Texas Food Bank is a 501(c)(3) non-profit organization. | EIN: 75-1785357 |